The Board first needs to determine how many guests can be allowed at the pool. Sometimes this is already stated in the Association documents, but more often it is left to the Board to decide. This decision involves a number of factors: how big is the pool? How many people can it hold? How much use does the pool get during the week? On the weekends? How many lifeguards are at the pool? Are there small children that want pool parties in the summer? All of these factors play a part in the decision making process surrounding guests.
Assuming your pool has a pool pass system, you should charge money for guest passes. They can be daily or seasonal. In other words, the owner can save money and buy a guest pass for the entire season that different guests can use on different days.
As far as pool parties, ask yourself how much use the pool gets during the week and on the weekends. If the weekends are crowded but weekdays are not, consider limiting all parties to the weekdays. Either way, all visitors will need a guest pass.
You can also ask the pool management company to provide pool monitors. These are employees that are not life guards but are there strictly to monitor the pool passes,. Or, you can ask for volunteers from the community to perform this task.
Mary Faith Nugiel
RCP Management Company
2 Commerce Drive, Suite 101|
Monroe Township, NJ 08831-1564
A recommendation would be to evaluate/survey the entire facilities operations and patron usage. Once that is complete and you have an idea on the statistic, crafting new pool rules for the community is suggested. The adoption of a reasonable rule that outlines the maximum number of guests per home-consider no more than 3-5 per day. We rely on the pool management company to enforce the rule set forth by the board. If you are lifeguard exempt, then post a clear sign with the operational requirements is a must. Equally, it is paramount to communicate to the membership the expectation of the pool process. Utilizing all communication tools available to your community to reinforce these procedures is very helpful. Meet with the lifeguards to review the validation procedures for patrons when entering the pool. Perhaps considering adding a lifeguard check-in table with a sign-in sheet and all patrons will have to show a pool pass with the a picture ID that includes their name and address. Only guests are permitted at the pool with the owner present. Guest passes should be administered for each unit as well for tracking purposes.
Kristine Clancy, CMCA, AMS
Associa Mid Atlantic, AAMC®
14000 Horizon Way, Suite 200, Mt. Laurel, NJ 08054
Toll Free 1-888-884-8490
If you do not have staff such as a lifeguard, pool attendant or committee members it will be an impossible task to monitor how many quest show up with a homeowner. Typically the rules and regulations provide for the amount of guest allowed but a normal number is two or three guest per homeowner.
Spinnaker Management, LLC
3104 State Route 208
Wallkill, NY 12589-4432
The Association should draft a written policy regarding the use of the pool facilities and the allowed number of guests per resident/member.
To facilitate enforcement, the Association can create a “sign in” form at the entry area and post the rule regarding the use restrictions.
David G. Hellmuth
Attorney at Law
Direct dial: (952) 746-2107
8050 West 78th Street
Edina, MN 55439
Phn: (952) 941-4005
I always preface a response like this by saying that it would be necessary to review the governing documents before providing a definitive answer.
However, most governing documents, especially those that grant the Board authority to promulgate Rules and Regulations, would surely allow for the Board to establish reasonable rules and regulations regarding use of the pool. It is quite common for communities to have rules limiting the number of guests at the pool. One example would be to distribute a limited number of “guest passes” per month to each resident, which would require the residents to ration them judiciously. Depending on the degree to which overcrowding at the pool is an issue, the Board could choose to either allow or not allow the transfer of guest passes among residents.
Sean A. O’Connor
Finkel Law Firm LLC
4000 Faber Place Drive, Suite 450
North Charleston, South Carolina 29405
Direct Dial 843.576.6304
I recommend a high tech solution.
Install a fob system that will limit who can come into the pool.
Install a camera system at the pool with a camera on the pool entry point so that all activities can be monitored and the rules enforced with the highest quality of evidence possible–actual film footage.
Total cost $10,000. But you will never need a pool monitor or a lifeguard again.
Payback- one pool season.
Acri Realty, Inc.
290 Perry Highway
Pgh, PA 15229